PDPL and Privacy

Personal Data Protection Policy Terms of Use and Privacy Notice

Dear User, welcome to the website of HEETSOFT Information Technologies Inc. (“HEETSOFT”) at https://heetsoft.com/.

The “Site Terms of Use” regulate the provisions related to the provision of information and services available on our website to you, our valued users.

Definitions:

The following definitions are important for the use of the HEETSOFT website at https://heetsoft.com/.

• User(s): Real persons who either register on the site by providing their personal data and the information requested by the site’s communication forms with their explicit consent, or those who visit the site without providing personal data.
• Personal Data: Any information relating to an identified or identifiable natural person.
• Processing of Personal Data: Any operation performed on personal data, whether or not by automated means, including obtaining, recording, storing, maintaining, modifying, rearranging, disclosing, transferring, acquiring, making available, classifying, or preventing the use of such data as part of a data storage system.
• Site: The website located at https://heetsoft.com/.
• FSEK: The Law on Intellectual and Artistic Works No. 5846.
• Law No. 5651: The Law on Regulation of Publications on the Internet and the Prevention of Crimes Committed by means of such Publications.
• PDPL: The Personal Data Protection Law No. 6698.

TERMS OF USE, ACCESS, LIMITATION OF RISK AND RESPONSIBILITY, IP ADDRESSES, AND COOKIES:

1. The Site and all documents on the Site are the property of HEETSOFT. These documents cannot be copied or reproduced unless necessary for viewing in the online system. You may, however, print the pages of the site for personal use. Regardless of the aforementioned, HEETSOFT may allow the downloading of wallpapers, screen savers, and other programs from the site. Any legal responsibilities arising from the use of documents on the site that violate intellectual and industrial property rights will belong to the user.
2. If you wish to create a link to the Site, it should redirect to the HEETSOFT homepage.
3. HEETSOFT has taken necessary precautions to protect the Site from viruses and malicious software; however, the User is responsible for providing their own virus protection system and ensuring security. The User accepts responsibility for any errors or their direct or indirect consequences that may arise in their software and operating systems due to accessing the Site.
4. Any information, images, explanations, and news on the Site (“Information”) are for promotional and informational purposes only. The User cannot claim that the information on the Site is incorrect or that they have suffered harm as a result of this information. If the User intends to take action based on the information, they are obliged to obtain final and reliable information in writing from HEETSOFT. HEETSOFT is not responsible for any outdated or incorrect information on the Site.
5. HEETSOFT reserves the right to change the content of the Website, alter or terminate any services provided to users, and delete user information and data stored on the Site at its discretion. Although HEETSOFT has taken all necessary measures to ensure the Website is error-free, it does not guarantee that there will be no errors on the Site.
6. In the event that HEETSOFT receives an official complaint or inquiry request from the authorities and/or detects any electronic sabotage or attack by the User that disrupts or changes the functioning of HEETSOFT’s systems, HEETSOFT reserves the right to investigate the User’s identity and report it to legal authorities.
7. HEETSOFT is responsible for ensuring the security of the Site and all its sub-sites and information systems. Any scanning activities or the exploitation of vulnerabilities in websites or information technology systems for commercial, goodwill, or any other purposes, as well as damage to systems, data leakage, etc., are illegal. Legal sanctions may be applied under Law No. 5651 in case such activities occur. In such cases, HEETSOFT reserves the right to initiate legal proceedings, seek fines, or even prison sentences based on the type of attack, the time of attack, and the data gathered under the law.
8. In some cases, non-personal information may be collected. Examples of such information include the type of internet browser you use, your operating system, the domain name of the site you accessed our site from, and similar information.
9. When you visit the Site, information may be placed on your computer in the form of a cookie or similar type of file. This will help us in several ways. For example, cookies allow us to tailor the site and advertisements to your interests and preferences. Most internet browsers have options to delete cookies from your hard drive, prevent them from being written, or receive a warning message before they are saved. For more information, please refer to your browser’s help files and usage information.
10. Matters to be Considered under the FSEK and Law No. 5651: Users may find links to other websites or content on the Site. These links are not controlled by HEETSOFT, and HEETSOFT does not support these sites or guarantee the accuracy of the information they contain. HEETSOFT is not responsible for any damage or expenses incurred by the use of these sites and/or content, nor for any decisions made based on the content found there. By using these sites or content, Users accept that HEETSOFT and its employees, directors, or authorized entities have no legal or criminal responsibility for any material or moral, positive or negative damages or costs incurred due to not reading or not following the Terms of Use of the Site. Furthermore, HEETSOFT does not guarantee the accuracy or adequacy of the information provided on the Site.

Users acknowledge and declare that the Site may contain materials such as writings, information, comments, opinions, news, images, pictures, shapes, graphics, and other materials belonging to HEETSOFT or third parties. Users also accept that HEETSOFT holds the rights to these materials in accordance with the FSEK and relevant regulations and that they may not be copied, altered, reproduced, published, sold, leased, or interfered with without HEETSOFT’s permission.

All logos, trademarks, and corporate emblems published on the Site are protected under the Decree Law No. 556 on the Protection of Trademarks. These logos may not be copied or used in any way. Users agree that HEETSOFT is not responsible for any information obtained through the use of the HEETSOFT logo or the pages of the Site on another website, or any content uploaded by third parties or visitors to the Site, and that HEETSOFT, its employees, directors, or authorized entities bear no legal or criminal responsibility for any content that does not give rise to liability under general internet practices.

HEETSOFT reserves the right to change, update, or cancel any provision of the Site’s Terms of Use without notice. Any provision that is changed, updated, or canceled will become effective for all Users upon publication on the Site.

PRIVACY AND PERSONAL DATA PROTECTION POLICY

This Privacy and Personal Data Protection Policy outlines the practices of HEETSOFT Bilgi Teknolojileri A.Ş. (“HEETSOFT”) regarding personal data processed through the website https://heetsoft.com/ (“Site”) and the services provided within the scope of its activities, in compliance with Law No. 6698 on the Protection of Personal Data (“PDPL”) and other related regulations. It addresses the personal data of our Site visitors, job applicants, customers, business partners, and visitors to HEETSOFT’s headquarters.

Purpose of the Privacy and Personal Data Protection Policy

This Policy explains:

• The types of personal data HEETSOFT processes,
• The purpose of processing personal data,
• How the personal data is used,
• Your rights regarding the personal data HEETSOFT processes, and how to exercise these rights,
• How to modify your preferences regarding receiving electronic commercial communications.

1. Processed Personal Data, Purpose of Processing, and Legal Basis

HEETSOFT processes your personal data to better serve you, continue its operations, and fulfill its legal obligations arising from various laws, including the Law No. 5651 on the Regulation of Publications on the Internet and Combating Crimes Committed Through Such Publications, the Law No. 6563 on the Regulation of Electronic Commerce, the Turkish Penal Code No. 5237 (“TCK”), and PDPL. Personal data (such as name, surname, date of birth, email, phone number, gender, address, profession, education, marital status, information shared through social media accounts, campaign information, browsing and click data, location data) may be requested to ensure the security of the HEETSOFT headquarters and the Site, provide services, manage contractual relationships, and ensure the continuity of commercial activities. These data will be processed in compliance with the law and integrity principles, using security measures, and not beyond the purposes specified in this Policy and with your explicit consent.

2. Measures for the Protection of Personal Data

HEETSOFT considers personal data protection as a crucial matter. HEETSOFT takes necessary precautions to protect personal data from unauthorized access, loss, misuse, disclosure, alteration, or destruction. While HEETSOFT implements required information security measures, in the event of attacks on the website or system resulting in personal data damage or unauthorized access by third parties, HEETSOFT will immediately notify you and the Personal Data Protection Board.

3. Rights Under Article 11 of PDPL

You can request the following by filling out the “Application Form” attached and submitting it to HEETSOFT:

• Learn whether your personal data has been processed,
• Request information if it has been processed,
• Learn the purpose of processing and whether it is used in accordance with its purpose,
• Learn the third parties to whom your data is transferred, both domestically and abroad,
• Request correction if it is processed incorrectly or incompletely,
• Request deletion or destruction according to Article 7 of PDPL,
• Request notification of corrections or deletions to third parties to whom your data has been transferred,
• Object to any adverse results arising from automated processing,
• Seek compensation for damages caused by unlawful processing.

You may contact us by sending an email to [email protected] or submitting the “Application Form” to our headquarters to exercise your rights under PDPL.

4. Retention Period of Personal Data

Personal data processed by HEETSOFT is stored for the duration prescribed by law or for as long as necessary for the purpose of processing. If no legal period is set, HEETSOFT determines a retention period based on business processes and legal and commercial practices. Once this period expires, your personal data will be deleted, destroyed, or anonymized upon your request.

5. Accuracy and Currency of Your Personal Data

Users, customers, job applicants, visitors, business partners, and anyone sharing their information through the Site or other means acknowledge that it is important for the accuracy and currency of the information provided to exercise their rights under PDPL and other relevant regulations. Users are responsible for any consequences arising from incorrect information.

6. Deletion, Destruction, or Anonymization of Your Personal Data

Personal data processed for the purposes outlined in this Policy will be anonymized when the purpose for processing no longer exists, in accordance with Article 7/1 of PDPL and Article 138 of the Turkish Penal Code. You have the right to request deletion or withdrawal of consent regarding the processing of your personal data at any time.

7. Changes to the Privacy and Personal Data Protection Policy

HEETSOFT may make changes to this Privacy and Personal Data Protection Policy at any time. These changes will take effect immediately upon publication of the revised policy on the Site.

8. Applicable Law, Competent Court, and Enforcement Offices

These Site Terms of Use and the Privacy and Personal Data Protection Policy are governed by the laws of the Republic of Turkey. In the event of any dispute or claim regarding these provisions, the competent courts and enforcement offices in Istanbul Anadolu will have jurisdiction.

9. Final Provision

Users, customers, visitors, job applicants, and business partners declare and undertake that they have read the Site’s Terms of Use and this Privacy and Personal Data Protection Policy, and agree to comply with all provisions. All electronic records belonging to HEETSOFT are considered valid evidence under Article 193 of the Code of Civil Procedure.